Why Preserving Your Program Hours Matters for BBS Licensure
California LMFT licensure requires 3,000 total supervised hours. The full breakdown is in our California LMFT hours requirements guide. Up to 1,300 of those can come from your pre-degree practicum and internship, up to 750 of them counseling and direct supervisor contact. Up to 1,300 pre-degree hours can count, so documenting them can shorten the post-degree portion.
Those hours live inside your program's Tevera account right now. Tevera is now part of Lumivero and branded “Experiential Learning Cloud.” At graduation, your account changes shape:
- Student access ends when you move to alumni status: placements close (you can re-add them), and you join the Alumni Program. Tevera says alumni keep access to their past work, hours, and placements at no additional cost.
- If you only ever logged in through your school's portal (SSO), you'll be prompted to create a standalone password about two weeks before graduation. You can also create one at any time, so set it before your school login changes.
- Alumni re-add their own placements and choose a licensure track.
The risk: If you lose your Tevera records without a saved export, you are left reconstructing pre-degree hours from memory, old calendars, and past supervisors. Hours are documented on the BBS weekly log your supervisor signs, so keep the records that let you fill it in.
For the full rules on what pre-degree hours count, see our Pre-Degree Hours BBS Rules guide.
HourJourney can automatically generate your BBS weekly logs for you
Log your post-graduation weeks once and HourJourney fills in the BBS weekly log PDF from your hours. Signature fields stay blank for your supervisor.
What Tevera Exports Actually Look Like
Tevera lets students and alumni generate time reports and print them as a PDF or send them for signatures. You generate them from the Timesheets workspace.
What a Tevera report shows depends on the report you run: total hours, hours by activity, hours per site, and totals over time (reports 502, 514, 522). Open yours and see what it contains before relying on it. Look for:
- The date range the report covers
- Activity categories, which are defined by your program (for example Client Contact, Supervisory Conferences, Orientation/Training, Didactic Instruction, Documentation, Staff Meetings). Category names vary by program.
- Hours by activity and hours per site
- Totals across the date range
- Signature lines, if you sent the report for signatures
Tevera says its reports can be exported in multiple formats. Which formats your account offers depends on your program, so check the report screen and ask your field education office. Plan around the signed PDF.
Who signs varies: Who signs depends on the report and how your program set it up. Tevera lists signature lines for the student, site supervisor(s), faculty and, on report 514TS, an optional task supervisor.
How to Export from Tevera, Step by Step
- Log in to Tevera using your program credentials.
- Open the Timesheets workspace. Tevera calls the output "time reports." Your field education office can help if you don't see it.
- Generate a new time report covering your entire degree. Start date: your first practicum week. End date: your final internship week (or as close as your program allows).
- Cover every placement. If your program tracks practicum and internship separately, generate one report for each. If a single combined report is available, use that.
- Submit for signature if your program requires it. Timing depends on your supervisors' responsiveness.
- Download the signed PDF once all signatures are collected.
- Save in multiple locations. Save the signed PDF locally and in cloud storage so you have a copy outside any one system.
Budget extra time. Signatures depend on your supervisors' responsiveness, so start before your final semester ends, not during move-out week.
Example Export Walkthrough
Illustrative example; the person and dates are invented. Imagine a California MFT graduate, Maya, finishing a master's program with a May 18 graduation date. The week before commencement, she logs in to Tevera and opens the Timesheets workspace. She generates a single full-degree time report spanning August 22 of her first practicum year through May 12 of her final internship semester, the entire program window in one document.
She submits it for signature. Once her site supervisor and her faculty field liaison have signed, she downloads the final PDF.
She saves the PDF to Google Drive, puts a copy in her iCloud Files folder, and keeps a third copy on a small USB drive. Three locations.
After graduation, Maya opens HourJourney and enters her pre-degree weeks using the category mapping table later in this guide.
What to Save Before You Graduate (Checklist)
- ✓Fully signed Tevera time report PDF covering your entire degree (or one per track if your program separates practicum and internship).
- ✓Supervisor contact info for every supervisor you had, including full name, license type and number, dates first licensed, email, and phone.
- ✓Site information for every placement: legal name, physical address, and phone.
- ✓Date ranges for each placement and supervisor relationship.
- ✓Category breakdowns from your Tevera PDF (how many hours fell in each Tevera-defined category).
- ✓Any screenshots of supplementary data (competency assessments, site evaluations) you want to keep.
- ✓Your program's transcript of hours (separate from the Tevera PDF), if your school issues one.
Store these in an organized folder structure. You apply for licensure after you finish your hours, which can be years after graduation, and hours older than six years before the BBS receives your application do not count (except up to 500 practicum hours). Finding a specific document two folders deep is much faster than searching unnamed PDFs.
Converting Tevera Categories to BBS Categories
Tevera's activity categories are defined by your program. The BBS weekly log (Form 37A-525) uses its own columns: A (direct counseling), A1 (couples, families and children, a part of A), B (non-clinical experience), B1 and B2 (individual or triadic, and group supervision, parts of B) and C (A + B). Here is a working mapping for common Tevera categories. Confirm edge cases with your supervisor. Category names vary.
| Tevera Category | BBS Column | Notes |
|---|---|---|
| Client Contact (individual) | Column A | Direct counseling; counts toward the 1,750-hour direct minimum |
| Client Contact (couples, families, children) | Column A + A1 | Direct + counts toward the 500-hour A1 sub-requirement (LMFT only) |
| Client Contact (group therapy) | Column A | Direct counseling with groups is Column A |
| Supervisory Conferences (individual) | Column B + B1 | Non-clinical + counts toward the 52 weeks of individual or triadic supervision |
| Supervisory Conferences (triadic) | Column B + B1 | Treated as individual for BBS purposes |
| Supervisory Conferences (group) | Column B + B2 | Non-clinical; 2 hours of group supervision count as 1 unit toward the weekly requirement |
| Orientation / Training | Column B | Counts as non-clinical only if it is a workshop, seminar, training session or conference directly related to MFT and approved by your supervisor |
| Didactic Instruction | Column B | Counts only if it meets the workshop/seminar/training rule above (directly related to MFT, approved by your supervisor). Ask your supervisor. |
| Documentation / Progress Notes | Column B | Writing progress or process notes is non-clinical experience (BPC 4980.43(c)(10)) |
| Staff Meetings | Ask first | Not named in the statute. Ask your supervisor and the BBS before counting. |
| Psychological Testing | Column B | Non-clinical (BPC 4980.43(c)(10): administering and evaluating psychological tests) |
| Case Consultation | Ask first | Not named in the statute. If a client was in the session and you were counseling, that time is Column A. Otherwise ask your supervisor. |
A Tevera label is not the BBS category. What counts is what actually happened during that hour, recorded on the weekly log your supervisor signs. Use this table as a starting point, then review edge cases (group therapy, testing, case consultation) with your supervisor.
When Tevera Shows Different Numbers Than You Remember
If your totals are lower than you expect, list every site and supervisor, compare against your calendar, and ask your field education office. Tevera's approved-hours report only works if your program uses time approval.
Continuing to Track After Export
Once you have your Tevera PDF in hand and your category mapping drafted, the next step is to get those totals into a tracking tool that sorts your weeks pre- and post-degree, so the rest of your licensure hours stay organized.
HourJourney supports manual back-fill of pre-degree hours. The workflow:
- Create your HourJourney account (30-day free trial).
- In onboarding, set your degree-awarded date. HourJourney uses this to sort every entry as pre-degree or post-degree.
- Add each supervisor and site from your Tevera record.
- Log your pre-degree hours in weekly blocks, entering each Tevera category in the matching field of the weekly log form (direct counseling, couples/families/ children, non-clinical, individual or triadic supervision, group supervision).
- Keep a note of which Tevera PDF page each week came from, so the paper trail is easy to retrace.
If You're an MSW Grad Heading for ASW: Your Handoff Is Different
Everything above about preserving pre-degree hours applies to the LMFT path. The LCSW path works differently: there is no pre-degree credit. Your MSW practicum and fieldwork hours do not count toward the 3,000. Counting starts after your degree is awarded, and post-degree hours before your ASW number issues can count under the 90-day rule. The full breakdown is in our LCSW hours tracking guide.
Tevera's published report list names MFT (508) and PCC (511) BBS weekly reports and MFT/PCC verification reports (528, 530), and no ASW or LCSW report. Ask your field education office what your program tracked.
What that means practically: export your Tevera record for your own archive (it documents your training history), but your BBS count starts after your degree. The question that matters at graduation is the 90-day rule. Hours gained after your degree is awarded and before your registration number issues can still count if the BBS receives your registration application within 90 days of your degree award date and then grants the registration. For graduates on or after January 1, 2020, the workplace must also have required completed Live Scan fingerprinting before you gained the hours. You cannot work in a private practice or professional corporation until your ASW registration is issued.
Get your program hours into the right format
Enter your Tevera totals by week. HourJourney sorts each week pre-degree or post-degree, checks your weekly supervision ratio, and fills in BBS weekly logs and experience verification PDFs (signatures blank). 30-day free trial, no card required.
Start Your Free 30-Day TrialFAQ: Exporting Tevera Hours
Can I export my hours from Tevera as a CSV?+
Tevera says its reports can be exported in multiple formats. Which formats your account offers depends on your program, so check the report screen and ask your field education office. Plan around the signed PDF.
Does the BBS accept a Tevera PDF as proof of hours?+
Not as a summary. Hours are documented on BBS forms: the weekly log (37A-525), which you keep and send only if the BBS asks, and the Experience Verification (37A-301), which your supervisor signs and you submit with your application. A Tevera PDF is useful supporting documentation and a source for your pre-degree totals. Tevera also offers reports built to match the BBS MFT weekly form (report 508).
Do I lose access to Tevera when I graduate?+
Not entirely. Tevera (now Lumivero's Experiential Learning Cloud) moves you to an alumni role: student access ends, placements close (you can re-add them), and you join the Alumni Program. Tevera says alumni keep access to their past work, hours, and placements at no additional cost. If you've only logged in through your school's portal, you'll be prompted to create a standalone password about two weeks before graduation.
How do I map Tevera categories to the BBS weekly log columns?+
Client Contact goes in Column A. Individual or triadic supervision goes in Column B and B1. Group supervision goes in Column B and B2. Writing progress or process notes and psychological testing are non-clinical (Column B). Workshops, seminars, training sessions or conferences count as non-clinical only if they are directly related to MFT and approved by your supervisor. Category names vary by program, so confirm edge cases with your supervisor.
What if my Tevera PDF is image-only (scanned)?+
If your PDF is image-only, you may need to type the totals into your tracker by hand. Save the image-only PDF as a backup either way.
When should I export my Tevera hours?+
Before you graduate, if possible. Export a signed PDF covering your entire degree while you still have student access. If you have already graduated, log in with your alumni account. If you cannot, contact your field education office.
Do pre-degree hours really count toward my BBS license?+
On the LMFT path, yes. Up to 1,300 pre-degree hours can count toward the 3,000-hour requirement, up to 750 of them counseling and direct supervisor contact. They are documented on BBS Form 37A-525 and signed by your supervisor. LPCC and LCSW applicants cannot count pre-degree hours.
What if my supervisor moved out of California before I exported?+
Save the supervisor's license number, license type and date first licensed, wherever they live now. Supervisor qualification is judged under BPC 4980.03(g).
What if I lose access to Tevera before I can export?+
Contact your field education office. Tevera says program administrators can run reports on students' hours after they have graduated.
Do I need a co-supervisor to sign off on my Tevera export?+
Who signs depends on the report and how your program set it up. Tevera lists signature lines for the student, site supervisor(s), faculty and, on report 514TS, an optional task supervisor. Whatever your program required during your degree is what you need now.
Licensing in Texas instead? Our guide to what an LPC Associate is is the place to start on the Texas side, where the pre-license credential is a license with a 60-month term rather than a registration.
Related guides
Hours Tracking After Graduation
The cornerstone post-grad guide: Tevera access, BBS forms, setting up your system.
Program Hours vs Licensure Hours
Why program tools and licensure tools are fundamentally different.
Pre-Degree Hours BBS Rules
The 1,300-hour cap, the 750-hour counseling and supervisor-contact cap, and how pre/post classification works.
Hours Tracking for California Associates
Hours tracking built for the associate phase.
Graduates by University
Post-graduation guides customized for California MFT, counseling, and social work programs.
BBS Form 37A-525 Walkthrough
How to fill out the weekly log correctly, field by field.
Tevera is a registered trademark of its respective owner. HourJourney is an independent product and is not affiliated with, endorsed by, or sponsored by Tevera. BBS requirements reflect guidance current as of 2026. Always verify at bbs.ca.gov. This guide is for informational purposes only and does not constitute legal or professional advice.