Two Different Documents, One Confusing Name
Search for an LPC hours log and you will find a real BHEC form with that shape. It exists, it is called the Supervision Hours Log, and it is optional. What actually gets an Associate upgraded to a full LPC is a different document entirely: the Supervised Experience Documentation Form, or SED. BHEC's own upgrade checklist says it without hedging: supervision logs will not be accepted.
The distinction is not cosmetic. The Supervision Hours Log is a weekly worksheet a supervisor may use to assist with tracking hours as they happen. The SED is the official record BHEC uses to certify that an Associate met the requirements covered in Texas LPC Associate hours requirements under a specific supervisor. One is a scratchpad. The other is the submission.
Below is what the SED actually asks for, why it is organized per supervisor, and what a running log or spreadsheet is genuinely good for along the way.
What the SED Form Is
The Supervised Experience Documentation Form is the file LPC-SED-Form-Revised-5-4-2026.pdf, currently the version in force after a May 2026 revision, available on the LPC Forms and Publications page. It exists to certify, per supervisor, that an Associate accumulated real progress toward the 3,000 total clock-hours a full LPC license requires (22 TAC 681.92(a)).
Two things about it surprise Associates who expect to fill it out themselves. First, it is completed and submitted by the supervisor, not the Associate. Second, it is filed per supervisor, not once at the end. If an Associate worked under two Council-approved supervisors over their supervision period, which is the most either can have at one time (22 TAC 681.91(e)), BHEC expects two separate SED forms at upgrade, one from each.
As a PDF, the SED is only partially fillable: it carries 18 AcroForm fields covering names, license numbers, an email row, a recommendation choice, explanation lines, dates, and two signature fields. The four numeric blanks and five initial blanks are not individually addressable fields, so a supervisor typically types or writes those in directly rather than tabbing through them.
What the SED Collects, Field by Field
Here is every category of information on the form, grouped by what it is checking.
| Field | What It Captures |
|---|---|
| Associate identity | Name, last four digits of Social Security number, LPC Associate license number |
| Supervisor identity | Name, email, and license number, entered on one row |
| Supervision hours | Combined individual and group supervision hours under this supervisor |
| Direct client contact hours | The form's own label is “face-to-face psychotherapy” |
| Indirect hours | Time in management, administration, or other counseling-service work ancillary to direct contact (22 TAC 681.2(14)) |
| Months of supervision | Whole months this Associate was supervised by this supervisor, not weeks or days |
| Recommendation | A Yes/No box, plus explanation lines if the answer is no |
| Dates and signatures | Initials, dates, and two signature fields |
Everything above reduces to four numbers per supervisor: supervision hours, direct hours, indirect hours, and whole months. Those four numbers are the entire arithmetic core of the form, and they are the reason keeping totals by supervisor matters from the first week.
The Four Numbers, and Where They Come From
Supervision hours, direct hours, indirect hours, and months are not running totals across an Associate's whole career. They are totals for one specific supervisor. That distinction is easy to miss until an Associate changes jobs, because BHEC does not ask the new supervisor to certify hours earned under the old one. Each supervisor can only sign for what they personally supervised.
Say an Associate spends 10 months with a first supervisor, then changes jobs and spends 10 more months with a second. Supervision runs at the required minimum of 4 hours per month (22 TAC 681.92(e)), so each supervisor certifies 40 supervision hours. If the Associate logged 750 direct hours and 750 indirect hours under each supervisor, the two SED forms read:
| Supervisor | Months | Supervision Hrs | Direct Hrs | Indirect Hrs |
|---|---|---|---|---|
| First supervisor | 10 | 40 | 750 | 750 |
| Second supervisor | 10 | 40 | 750 | 750 |
| Combined | 20 | 80 | 1,500 | 1,500 |
Twenty months clears the 18-month minimum duration (22 TAC 681.92(c), 681.93(f)(2)). 1,500 direct hours meets the direct client contact minimum exactly (22 TAC 681.92(b)). 1,500 plus 1,500 reaches the 3,000-hour total. None of that arithmetic works if the Associate only kept one combined running number instead of two totals split by supervisor from day one.
The 30-Day Deadline, and What Happens by Email
A supervisor must submit the SED within 30 days of the end of supervision or completion of hours, whichever comes first (22 TAC 681.93(d)). Supervision ends when an Associate changes jobs, or hours are complete when the 3,000-hour total is met under that supervisor. Either event starts the same 30-day clock, and the requirement rests on the supervisor, not the Associate, which is exactly why an Associate should ask for the form the same week either event happens rather than waiting.
As of early September 2026, the online supervision module for LPC was not working, so supervisors email the completed SED to counseling@bhec.texas.gov rather than submitting it through the licensing portal. That is also where the underlying Texas LPC supervision requirements , including the monthly supervision minimum the SED's supervision-hours field is built to verify, are explained in full.
The Optional Supervision Hours Log
BHEC does publish a Supervision Hours Log, file LPC-SupervisionLog-2020Sept.pdf, revised September 2020. It is a flat PDF, one per site, with weekly rows: Date (MM/DD-DD/YY), Direct Supervision Hours, Direct Clinical Hours, Indirect Hours, Total Experience Hours Earned running as a cumulative figure, Supervision Session Content, LPC-S initials, and Intern initials, ending in a cumulative row and both signatures.
What it is good for is exactly what BHEC says: assisting with tracking. It is the week-by-week record that lets a supervisor arrive at accurate totals when the time comes to fill out the SED, and it overlaps with the written record of each session a supervisor is expected to keep under 22 TAC 681.93(a). What it is not is a submission document. Filling it out perfectly for two years does not replace the SED your supervisor still has to file.
The Other LPC Forms an Associate Touches
The SED is not the only paperwork in an LPC Associate's file. Here is the rest of it, with the revision on file as of this writing.
| Form | Revision |
|---|---|
| Supervisory Agreement Form | 08/01/2023 |
| Add or Remove a Supervisor Change Form | April 2025 |
| Practicum Documentation Form | April 2025 |
| Printable Checklist for LPC Licensure | 4/8/2025 |
| Printable Checklist for Associate Upgrade to LPC | August 2025 upload |
BHEC revises these on its own schedule. The SED itself changed in May 2026, and the equivalent forms on the marriage and family therapist track changed in June and August 2026. Pull the current file from the LPC Forms and Publications page each time you need one rather than reusing a saved copy from a friend or a prior year.
What a Spreadsheet Can and Cannot Do
A spreadsheet can hold running totals of supervision, direct, and indirect hours, and plenty of Associates build one. What it cannot do is enforce the 4-hour monthly supervision minimum, split those totals automatically the moment a supervisor changes, or serve as anything a supervisor submits to BHEC. It is a personal backup for the numbers, not a stand-in for the SED. If you want the totals kept per supervisor without building the spreadsheet yourself, the Texas LPC hours calculator projects your timeline from the same four numbers.
Common Mistakes With the SED
These are the errors that turn a straightforward upgrade into a delayed one.
Submitting a log or spreadsheet instead of the SED
The upgrade checklist is explicit: supervision logs will not be accepted. Neither is a personal spreadsheet, however accurate it is.
Keeping one combined total instead of totals per supervisor
Each SED covers one supervisor's certification. An Associate who never split their numbers by supervisor has to reconstruct months of history at upgrade.
Confusing months with a week or day count
The SED asks for whole months of supervision with that supervisor, not weeks or days. The rule does not say how a partial month is handled, so agree the number with your supervisor rather than assuming.
Letting the 30-day filing window slip
The deadline sits with the supervisor, but nothing stops an Associate from asking for the form the day supervision ends rather than 29 days later.
Expecting an online portal that was not available
As of early September 2026, the online supervision module for LPC was down. Confirm with your supervisor that the form goes to counseling@bhec.texas.gov by email.
Using an old saved copy of the form
The SED changed in May 2026. A copy saved from a prior year, or forwarded by a colleague who upgraded earlier, may already be outdated.
How HourJourney Tracks This for Texas LPC Associates
HourJourney keeps the exact four numbers the SED asks for, split by supervisor from the day you log your first week:
- ✓Direct, indirect, and supervision hours tracked separately per supervisor, not as one combined total
- ✓Whole-month counts per supervisor, matching how the SED asks for duration
- ✓A running check against the 4-hour monthly supervision minimum
- ✓Automatic totals ready the moment a supervisor needs to fill out the SED
- ✓A record that survives a change of supervisor or job without reconstruction
Built for Texas pre-licensed clinicians.
Related Guides
Texas LPC Associate Hours Requirements
The full 3,000-hour breakdown the SED's numbers feed into.
Texas LPC Supervision Requirements
The 4-hour monthly minimum and who can supervise you.
How to Become an LPC in Texas
The full path from graduation to full licensure.
What Is an LPC Associate in Texas?
The title, its limits, and how it differs from a full LPC.
Texas LPC Hours Calculator
Project your finish date from your current hour totals.
Hours Tracking for Texas Associates
How HourJourney logs and totals your Texas supervision hours.
FAQ: The Texas LPC Supervised Experience Documentation Form
What is the Supervised Experience Documentation Form?▾
The Supervised Experience Documentation Form, or SED, is the form the Texas Behavioral Health Executive Council (BHEC) requires when an LPC Associate applies to upgrade to a full LPC license. The current version is LPC-SED-Form-Revised-5-4-2026.pdf. Each Council-approved supervisor completes and submits one SED, covering the hours, months, and recommendation for the time that supervisor oversaw the Associate.
Does BHEC accept a supervision log instead of the SED?▾
No. The upgrade checklist states plainly that supervision logs will not be accepted in place of the SED. A log, whether it is the optional BHEC Supervision Hours Log or a personal spreadsheet, can help a supervisor arrive at accurate totals, but only the SED form itself is a valid upgrade document.
Who fills out the SED form?▾
The supervisor fills out and submits the SED, not the LPC Associate. The Associate's role is to keep accurate running totals throughout supervision so the supervisor has correct numbers to enter: supervision hours, direct client contact hours, indirect hours, and whole months of supervision. The supervisor emails the completed form to counseling@bhec.texas.gov.
Do you need one SED form per supervisor?▾
Yes. BHEC requires one SED per Council-approved supervisor, since an LPC Associate may have no more than two supervisors at any time (22 TAC 681.91(e)) and each supervisor can only certify the hours and months they personally supervised. An Associate who worked under two supervisors during their 3,000 hours needs two separate SED forms at upgrade.
How long does a supervisor have to submit the SED form?▾
A supervisor must submit the SED within 30 days of the end of supervision or completion of hours, whichever comes first (22 TAC 681.93(d)). If supervision ends because the Associate is changing jobs or the Associate has finished the 3,000-hour requirement with that supervisor, the 30-day clock starts immediately, so it is worth asking for the form as soon as either event happens.
Where do you send the completed SED form?▾
Supervisors email the completed SED to counseling@bhec.texas.gov. As of early September 2026, the online supervision module for LPC was not available, so email was the only submission path for this form. Confirm current submission instructions on the BHEC LPC Forms and Publications page before sending.
Is there an official Texas LPC hours log?▾
BHEC publishes an optional Supervision Hours Log (LPC-SupervisionLog-2020Sept.pdf, revised September 2020). It is a flat, one-per-site PDF with weekly rows for direct and indirect hours, session content, and initials. BHEC's own language says it may be used to assist with tracking, and is explicitly not accepted in place of the SED.
Can you use a spreadsheet to track LPC hours?▾
You can use a spreadsheet to keep your own running totals, and many Associates do. What it cannot do is enforce the required 4 hours of monthly supervision (22 TAC 681.92(e)), keep each supervisor's totals separate the way BHEC requires, or serve as a submission document. A spreadsheet is a personal backup, not a substitute for the SED your supervisor files.
More on the Texas LPC track
The paperwork sits inside a longer path: who can supervise an LPC Associate in Texas, the 60-month LPC Associate limit, upgrading from LPC Associate to LPC, the Texas LPC jurisprudence exam, Texas LPC renewal, fees and CE, Texas LCSW hours requirements, and Texas LMFT Associate hours requirements, and the marriage and family therapy equivalent of this form, the Supervised Experience Verification form.
Requirements verified against the consolidated LPC Rulebook (March 2026) and the BHEC LPC Forms and Publications page, current as of September 2026. Rules and forms can change. Always confirm current requirements at bhec.texas.gov before making decisions about your licensure path. This guide is for informational purposes only and does not constitute legal or professional advice.