What Is BBS Form 37A-638?
BBS Form 37A-638 is the official “Associate Professional Clinical Counselor (APCC) Weekly Log of Experience Hours” issued by the California Board of Behavioral Sciences. The footer of the current version reads DCA BBS 37A-638 (Revised 08/2022), and its PDF file name is lpcc_wkylog_37a-638_option1.pdf.
You fill it out week by week to record your supervised counseling experience. Each form has rows for up to 10 “Week of:” entries, a “Total Hours” row at the bottom, and a supervisor signature area for each week. It is the APCC counterpart of the equivalent LMFT weekly log, Form 37A-525.
Importantly, you do not submit Form 37A-638 to the Board unless it is specifically requested. You keep your completed, signed logs; the BBS asks for them only on request. What you submit with your Application for LPCC Licensure is the Experience Verification form (37A-675). See how the logs fit your LPCC hours.
Keep the originals
You are responsible for retaining the signed original logs (BBS APCC FAQ Q38). Store them somewhere safe, back them up digitally, and be ready to send them if the BBS asks. The BBS warns that applicants can lose experience hours if forms are not signed as required.
Who Needs to Use Form 37A-638?
Form 37A-638 is for Associate Professional Clinical Counselors (APCCs) accruing supervised experience toward LPCC licensure in California. If you are an AMFT or MFT Trainee on the LMFT track, you use Form 37A-525 instead. If you are an Associate Clinical Social Worker on the LCSW track, you use the ASW weekly log. Use the form that matches your license path.
For the big picture of what you are working toward (the 3,000 total supervised hours over 104+ weeks, the minimum 1,750 direct clinical hours, the maximum 1,250 non-clinical hours, and the fact that APCCs accrue no pre-degree hours), see our guide on how to track LPCC hours in California. If you are still mapping out the path itself, see how to become an LPCC in California.
Where to Download the LPCC Hours Tracking Form (PDF)
The APCC weekly log of experience hours is the LPCC hours tracking form PDF that APCCs use to record hours toward LPCC licensure.
The official PDF, lpcc_wkylog_37a-638_option1.pdf, is hosted on the BBS LPCC page. Download it from the Board rather than a re-uploaded copy, and check the revision date in the footer.
You do not have to fill this LPCC hours tracking form out by hand every week. HourJourney maps your logged hours into it automatically.
HourJourney can automatically generate your forms for you
Log your hours once a week. HourJourney writes them into BBS Form 37A-638, one log per supervisor and work setting, with your name, APCC number, site address and the A, B, B1, B2 and C columns totaled. The supervisor signature column stays blank for your supervisor. The 37A-675 experience verification comes from the same hours.
Filling Out the Header
Before you log a single hour, complete the identifying information at the top of the form.
| Header Field | What to Enter |
|---|---|
| Name of Associate | Your name, in Last, First, Middle order. |
| Supervisor Name | The supervisor for this log. One supervisor per form. |
| Name of Work Setting | The employer or site where this experience was gained. |
| Address of Work Setting | The full address of that site. |
| BBS File No. | Your BBS file number, if known. |
| APCC Number | Your APCC registration number. |
| Year | The year the weekly rows fall in. The form has one Year field, so keep weeks from different years on separate logs. |
The form says to use a separate log for each supervisor and for each work setting. One supervisor at two sites means two logs. With two supervisors at one site, the BBS recommends recording all hours under your primary supervisor; only the supervision hours a secondary supervisor gave go on that supervisor's own log (BBS APCC FAQ Q39).
The Columns: A, B, B1, B2, and C
Each weekly row has columns for direct counseling, non-clinical experience, two supervision subcategories, and a weekly total. Knowing which columns are primary totals and which are informational subcategories is the key to filling the form correctly.
| Column | What It Tracks | Add to C? |
|---|---|---|
| A | Direct counseling with individuals, groups, couples, or families | YES |
| B | Non-clinical experience (supervision, testing, reports, progress/process notes, advocacy, workshops) | YES |
| B1 | Supervision, individual or triadic (subcategory of B) | NO |
| B2 | Supervision, group (subcategory of B) | NO |
| C | Total hours per week (A + B = C) | TOTAL |
Column A: Direct Counseling. Direct counseling experience with individuals, groups, couples, or families. This is the clinical work that counts toward your minimum 1,750 direct hours. Telehealth hours count, with no limit (BBS APCC FAQ).
Column B: Non-Clinical Experience. Supervision, psychological testing, writing clinical reports, writing progress or process notes, client-centered advocacy, and workshops, seminars, training sessions, or conferences directly related to professional clinical counseling and approved by your supervisor (BPC 4999.46(c)(4)).
Columns B1 and B2: Supervision subcategories. Of the hours you put in Column B, B1 records how many were individual or triadic supervision and B2 records how many were group supervision. The form's footnote calls them sub-categories of line B. They are not extra hours.
Column C: Weekly total. Column C = A + B. That is it. Because B1 and B2 are already inside B, you never add them on top; doing so would double-count your supervision hours.
The Column C Formula: A + B = C
The form's footnote says to leave B1 and B2 out of the total, so it is worth being explicit:
C = A + B
B1 and B2 are NEVER added to C: they are already inside B
Worked example. Suppose in one week you logged:
Column C = 16 + 5 = 21. Not 24. The 1 hour in B1 and the 2 hours in B2 are already part of the 5 hours in Column B. If you added everything (16 + 5 + 1 + 2), you would be double-counting 3 hours of supervision. (1 hour individual plus 2 hours group is the two units a week with more than 10 direct hours needs.)
The “Total Hours” row at the bottom of the form adds up each column down the page, so the total in the C column should equal the sum of the A and B column totals. If it does not, you have an arithmetic error somewhere in the rows.
HourJourney calculates this for you so you don't have to worry
You type A, B1, B2 and B3. HourJourney totals B, writes C as A plus B, and carries the same numbers onto the form.
- B1 and B2 stay inside B; they are never added to C a second time.
- A logged week over 40 hours, or over the weekly supervision credit cap, cannot be saved.
How Many Logs Do You Need?
The rule is one Form 37A-638 per supervisor per work setting. Here are the situations that trip people up:
2 supervisors, 1 site
Two logs. The BBS recommends recording all hours under your primary supervisor; only the supervision hours a secondary supervisor gave go on that supervisor's own log, which that supervisor signs (BBS APCC FAQ Q39).
1 supervisor, 2 sites
Two logs. Each form is tied to a specific work setting address, even if the same supervisor oversees you at both.
New calendar year
The form has one Year field, so keep weeks from different calendar years on separate logs.
More than 10 weeks with one supervisor at one site
Start a continuation form. Each log holds up to 10 'Week of:' entries; carry over to a new sheet once you fill it.
Over 104+ weeks toward LPCC licensure you will accumulate a stack of completed logs. Staying organized from the start saves real headaches at application time. See our full breakdown of LPCC hour requirements in California for the full picture.
HourJourney helps you manage forms across multiple supervisors
Log each week under the supervisor who oversaw it. At export, HourJourney makes a separate 37A-638 for every supervisor at every work setting, per calendar year, and a 37A-675 for each. Two supervisors at one site gave four forms at export: two logs and two verifications.
Supervisor Signatures
Form 37A-638 has a supervisor signature area for each week. Your supervisor signs off on the hours for that week. The BBS tells associates to log hours weekly and have the supervisor sign weekly (BBS APCC FAQ Q38).
Have your supervisor sign each week as it is completed, as the BBS directs; applicants can lose experience hours if forms are not signed as required (BBS APCC FAQ Q38). If your supervisor leaves your agency, get all outstanding signatures before they depart, keep the partially completed log, and start a new log with your new supervisor.
For the underlying supervision rules (required supervision per week, individual versus group ratios, and who qualifies as a supervisor), see our guide to BBS supervision requirements in California.
Send it for signature from the HourJourney app
Every week needs its own signature, so the signature column is left blank for your supervisor. With HourJourney Plus you email the PDF to your supervisor from the export page, with you on reply-to, and see when it was delivered and opened.
The Weekly Cap on Experience
The cap is not printed on Form 37A-638 itself, but it governs the hours you record: under BBS rules, an APCC may count a maximum of 40 hours of experience in any 7 consecutive days across all settings combined, and a maximum of 6 hours of supervision credit per week.
If you work at two sites and log 25 hours at one and 20 at the other within the same seven consecutive days, the combined total is 45. The BBS credits 40 and the extra 5 are not credited. The same logic applies to supervision: anything past 6 hours of supervision in a week does not earn additional credit.
The 40-hour and 6-hour caps apply across all your logs combined, not per log. When you keep separate logs for separate sites, you still have to add up your weekly totals across all of them to confirm you are under the caps. The LPCC hours calculator can help you check where you stand.
Form 37A-638 vs. Form 37A-675
These two get confused constantly, so it is worth keeping them straight:
Form 37A-638: Weekly Log
Your week-by-week record of hours (A / B / B1 / B2 / C), signed by your supervisor each week. You keep these and send them only if the BBS asks. File name: lpcc_wkylog_37a-638_option1.pdf.
Form 37A-675: Experience Verification
The In-State Experience Verification form: the summary your supervisor signs to verify your total hours over a supervision period. This is what you submit with your Application for LPCC Licensure. File name: lpcc_expver_37a-675_option1.pdf.
In short: the 37A-675 is the form you submit with your application; the 37A-638 logs are the record you keep and send if the Board asks. Keep your weekly logs current so that, when it is time to fill out the 37A-675, the numbers are already there.
How the Weekly Log Fits the LPCC Timeline
The APCC weekly log is the raw material for everything downstream. APCCs accrue 3,000 total hours over a minimum of 104 weeks toward LPCC licensure, all of them after the degree, with a minimum of 1,750 direct clinical counseling hours and a maximum of 1,250 non-clinical hours. Every one of those numbers is built from rows on these logs.
The full breakdown lives in our guide on how to track LPCC hours in California. You can see where you stand with the LPCC hours calculator for California, and read how to become an LPCC in California for the full journey from registration to license.
FAQ: BBS Form 37A-638
What is BBS Form 37A-638?+
It is the Associate Professional Clinical Counselor (APCC) Weekly Log of Experience Hours, issued by the California Board of Behavioral Sciences. APCCs use it to record supervised experience week by week toward LPCC licensure. The current version was revised 08/2022 (footer: DCA BBS 37A-638 (Revised 08/2022)); its PDF file name is lpcc_wkylog_37a-638_option1.pdf.
What is the Column C formula?+
Column C = Column A + Column B. Columns B1 (individual or triadic supervision) and B2 (group supervision) are subcategories of Column B, so you never add them to Column C: they are already counted within B. The form's footnote says not to include the subcategories when totaling weekly hours.
Do I submit Form 37A-638 to the BBS?+
No. Do not submit the weekly logs to the Board unless specifically requested. You keep your completed, signed logs and send them only if the Board asks. You submit the Experience Verification form (37A-675) with your Application for LPCC Licensure.
How many copies of Form 37A-638 do I need?+
The form says to use a separate log for each supervisor and each work setting. One supervisor at two sites means two logs. With two supervisors at one site, the BBS recommends recording all hours under your primary supervisor; only the supervision hours a secondary supervisor gave go on that supervisor's own log (BBS APCC FAQ Q39). Each log holds up to 10 'Week of:' entries.
What goes in Column B?+
Column B is Non-Clinical Experience: supervision, psychological testing, writing clinical reports, writing progress or process notes, client-centered advocacy, and workshops, seminars, training sessions, or conferences directly related to professional clinical counseling and approved by your supervisor.
What's the difference between Form 37A-638 and Form 37A-675?+
Form 37A-638 is your weekly log: the week-by-week record signed by your supervisor each week. Form 37A-675 is the In-State Experience Verification form, the summary your supervisor signs to verify total hours over a supervision period. You submit Form 37A-675 with your Application for LPCC Licensure; you keep the 37A-638 logs and send them only if the Board asks.
Is there a weekly cap on APCC experience hours?+
Yes. Under BBS rules, an APCC may count a maximum of 40 hours of experience in any 7 consecutive days across all settings, and a maximum of 6 hours of supervision credit per week. The cap is not printed on the form itself but applies to the hours you log.
Can HourJourney auto-fill Form 37A-638?+
Yes. HourJourney maps your logged hours to the correct columns (A, B, B1, B2), totals B from your entries and writes C as A + B, so B1 and B2 are not added twice, and exports a pre-filled PDF of Form 37A-638 per supervisor, work setting and calendar year, with every page totaled and the signature column blank. It also generates the In-State Experience Verification form (37A-675).
Related Guides
How Long Does the BBS Take to Issue Your APCC Number?
The three factors that drive the wait, and how to use the waiting room productively.
How Long Does the BBS Take to Issue Your AMFT Number?
The same BBS fingerprint and workload factors, applied to the AMFT track.
How to Track LPCC Hours in California
The 3,000-hour requirement, the hour categories and caps, and one log per supervisor and work setting.
BBS Supervision Requirements in California
Required supervision hours, individual vs. group ratios, and who can supervise.
BBS Form 37A-525: The LMFT Weekly Log
The AMFT counterpart of Form 37A-638, column by column.
How to Become an LPCC in California
The full path from APCC registration to LPCC licensure.
The BBS revises its forms periodically, so always download the current version of Form 37A-638 from bbs.ca.gov and follow its instructions. This guide reflects Form 37A-638 revised 08/2022.
This guide is for informational purposes only. Always verify form requirements directly with the BBS at bbs.ca.gov.