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Free BBS hours tracking spreadsheet

A ready-to-use BBS hours tracker spreadsheet for California AMFTs, APCCs, and ASWs. Weekly log layout, A/B/C hour columns, supervision-ratio tracking, and running totals. Enter your email and pick your license to download.

What's inside

Each license version is set up with the correct BBS hour categories and caps for that track. Pick yours above — you can grab the others from the download screen.

LMFT / AMFT

BBS A/B/C hour columns (A1 individual + A2 couples/family/children, B non-clinical, C total)
Pre-degree vs post-degree sections with the 1,300-hour pre-degree note
Individual and group supervision columns to track your weekly ratio
Running totals toward 3,000 hours with the 1,250 non-clinical cap flagged

LPCC / APCC

BBS A/B/C hour columns matching the LPCC Experience Verification form
Weekly log layout, one row per week per supervisor and setting
Individual and group supervision columns for ratio tracking
Running totals toward 3,000 hours with the 1,250 non-clinical cap flagged

LCSW / ASW

BBS hour categories aligned to the LCSW experience requirements
Weekly log layout with direct, non-clinical, and supervision columns
Individual and group supervision columns for ratio tracking
Running totals toward 3,000 hours with the 1,000 non-clinical cap flagged

Spreadsheet vs. the app

Let's be honest: the spreadsheet is a genuinely useful, free way to start logging hours. For a single supervisor at a single site in your first few months, it's plenty.

What a spreadsheet can't do is check your hours. It won't flag a week where your supervision ratio falls out of compliance, it won't auto-classify your pre-degree vs post-degree hours, and it can't fill out the official BBS forms you submit at the end. That's where HourJourney comes in — it auto-validates BBS supervision ratios and exports the official BBS Experience Verification and Weekly Log forms pre-filled. The spreadsheet can't.

Want the full breakdown? Read BBS hours spreadsheet vs. tracking app or our guide on when to switch from a spreadsheet.

Try HourJourney free for 30 days

Frequently asked questions

Is the BBS hours spreadsheet really free?

Yes. The spreadsheet is genuinely free — we only ask for your email so we can send occasional BBS hour-tracking tips, and you can unsubscribe anytime. There's no card, no trial, and no obligation to use the HourJourney app.

Which version of the spreadsheet do I need?

Pick the version that matches your license track: LMFT/AMFT (Marriage & Family Therapist), LPCC/APCC (Professional Clinical Counselor), or LCSW/ASW (Clinical Social Worker). Each version uses the correct BBS hour categories and non-clinical caps for that license type. After you download one, you can grab the other two from the download screen.

How do I use the BBS hours spreadsheet?

Add one row per week. Enter your direct clinical hours (A1/A2), non-clinical hours (B), and supervision hours for that week. The spreadsheet keeps running totals so you can see progress toward your required hours. Keep a separate log per supervisor per work setting, as the BBS requires.

What does the HourJourney app add over the spreadsheet?

The spreadsheet records your hours; it doesn't check them. HourJourney auto-validates BBS supervision ratios in real time, auto-classifies pre-degree vs post-degree hours for LMFT trainees, tracks multiple supervisors and sites, and exports the official BBS Experience Verification and Weekly Log forms pre-filled — which a spreadsheet can't do.

BBS hours spreadsheet vs. tracking app

Where spreadsheets break down over 3,000 hours, and when it makes sense to switch.

Free BBS hours calculator

Estimate how long it'll take to reach your required hours at your current pace.

HourJourney is not affiliated with, endorsed by, or sponsored by the California Board of Behavioral Sciences (BBS). This spreadsheet is a tracking aid, not legal or licensure advice. Always confirm current requirements directly with the BBS at bbs.ca.gov, as rules can change.